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Strike Off Letters

Revisions to Highway Occupancy Permit (HOP) Forms M-945A,     M-945J, and M950A; and Publication 312

August 8, 2014) This time-neutral Strike-off Letter (SOL) incorporates changes to three Highway Occupancy Permit (HOP) related forms; and one publication that provides guidance for completing one of the revised forms. The revised documents are: 
• M-945A (7-14), Application for Highway Occupancy Permit • M-945J (7-14), Computation Sheet for Highway Restoration Security • M-950A (7-14), Application for Minimum Use Driveway • Publication 312 (7-14), Guide for Obtaining Minimum Use Driveway Permits

494-14-06_Revisions_to_HOP_F.pdf



Strike-Off Letter - Publication 442 - Contract Management Section Publication 442, Section 1.7, Diverse Business Participation for non-Federally Funded Projects

SOL_482-14-23-Pub_442_D.pdf
Pub_442__1_7_DB_Spec.pdf

The intent of this Strike-Off Letter is to implement as policy revisions to Publication 442, Specifications for Consultant Agreements for Project Development Services, by adding Section 1.7, Diverse Business Participation for Non-Federally Funded Projects. The attached pages 1.3 through 1.8 have been added to reflect the changes.

The additional section is prompted by Act 89 legislation, has been developed in cooperation with the Office of Chief Counsel, and is required for State Funded consultant agreements awarded after July 1, 2014.
Should you require any additional information, please contact J. Michael Long, P.E., Chief of the Contract Management Section, at (717) 787-7894.

Publication 242 - Pavement Policy Manual, Chapter 11 - Pavement Type Determination

SOL Publication 242


Publication 222 - 2014 Initial Edition - Geotechnical Investigation Manual

(June 10, 2014) This time–neutral Strike-Off Letter is to release the May 2014 Edition of Publication 222,

Geotechnical Investigation Manual. The May 2014 Edition of Publication 222 supersedes Publication 222, Geotechnical Investigation Manual issued June 2012 and Strike-Off letter 481-12-01. This issuance is effective immediately for all projects not yet in the preliminary design phase.


Please direct any questions or concerns regarding this matter to Kruz Schrann

 

at (717) 787-4319 or at kschrann@pa.gov.

Publication 222, Geotechnical Investigation Manual - 2014 Initial Edition

Publication 213 - March 2014 Edition - Policy Clarification, Temporary Traffic Control Guidelines

(June 6, 2014) 
This Strike-off Letter (SOL) is time neutral and replaces 494-14-02 “Publication 213 – Temporary Traffic Control Guidelines” (dated March 10, 2014). With this SOL, this edition of Publication 213 becomes effective as follows:

  • Department ECMS Projects – All projects with a Let Date after September 1, 2014.
  • Highway Occupancy Permits Activities– All permits issued on or after July 1, 2014. However all permits issued in the Electronic Permitting System (EPS) prior to July 1, 2014 may continue to use previously approved traffic control plans for the duration of the permit work.
  • Department Maintenance Operations – July 1, 2014.
  • All other work zone applications - July 1, 2014.

 

The Bureau of Maintenance and Operations (BOMO) evaluated the publication and has made updates based on recent comments received. Attached are a summary of those changes and a table showing the pages that were updated.

494-14-03_Pub_213_-_March_20.pdf



Plan Review Delegation, 
Minor Plan Presentation Modification, Design Manual 3, Chapters 1, 2, & 3


 (May 19, 2014) 
This Strike-off Letter (SOL) is being issued in conjunction with SOL 482-14-15. It is intended to save time and is cost neutral. The purpose of this SOL is to delegate Plan Reviews for PennDOT Oversight minor and moderate complexity projects and institute minor changes to plan presentation.


The following pages are being modified in Publication 14M, Design Manual 3, and will be incorporated into the next publication revision or change:

• Chapter 1, Page: 1-2

• Chapter 2, Pages: 2-2, 2-6, 2-8 to 2-12, 2-14 to 2-16, 2-56 to 2-58, 2-60, and 2-61

• Chapter 3, Pages: 3-5, 3-15, 3-22, 3-24, 3-42, 3-82, and 3-83


This policy is effective for all projects scoped after June 1, 2014, but may be used for projects scoped prior to this date.

4821419.pdf
4821415.pdf


Contract Management Section 
Publication 93, Section 3.6, Price Proposal Evaluation


The intent of this Strike-Off Letter is to implement as policy revisions to Publication 93, Policy and Procedures for the Administration of Consultant Agreements, Section 3.6, Price Proposal Evaluation. The attached pages 3.18 through 3.28 have been revised to reflect the changes.


The new policy defines new methodology for determining consultant profit factors. The proposed method has been developed jointly with the American Council of Engineering Companies of Pennsylvania (ACEC/PA) and has received the concurrence of our Program Management Committee (PMC).


The new policy will be effective for all consultant price proposals submitted on or after June 1, 2014, and will be incorporated into the next revision of Publication 93.

SOL_Pub_93_Chapter_3_Changes.pdf
Pub_93_Chapter_3_-_Profit_Fa.pdf


This Strike-Off Letter revises Publication 93, Policy and Procedures for the 

Administration of Consultant Agreements. 

 


(June 25, 2014) This is a time and cost neutral activity. The intent of this Strike-off Letter is to establish, as pilot policy, updated requirements related to Life Cycle Cost Analyses (LCCA) and Alternate Pavement Type Bidding. The pilot period will extend six months at which time the alternate bidding process and LCCA will be evaluated for full implementation or potential extension of the pilot period.
Strike Off Letter 482-14-05, issued January 10, 2014, is amended to further revise 

Section 4.3 in order to clarify several issues related to consultant inspection agreements, staff substitutes, and wage rate approvals. These changes have been coordinated with the American Council for Engineering Companies of Pennsylvania (ACEC/PA). Updated pages 4.4 through 4.21 are attached. Pages 4A1-through 4A-3, changed by Strike Off Letter 482-14-05, are also attached. 

 

Additionally, Sections 2.8 and 2.9 have been revised to reflect changes related to consultant selection committees. Pages 2.17 through 2.21 are hereby deleted and replaced with the attached pages. 

 

The new policy and procedures outlined herein are effective on the date of this letter and will be incorporated into the next revision of Publication 93. 


SOL 482-14-14 - Publication 93 & 442 - Save Harmless Clause


(March 25, 2014) The intent of this Strike-Off Letter is to amend Strike Off Letter 482-14-04, issued January 10, 2014, further revise the Save Harmless Clause and establish an effective date related to the subject policy change. Publication 93, Policy and Procedures for the Administration of Consultant Agreements and Publication 442, Specifications for Consultant Agreements for Project Development Services are revised by updating the existing Save Harmless Clause.

Consultants must attach a Certificate of Insurance to the technical proposal for each agreement and supplement. All Technical Proposals for agreements and supplements submitted on or after April 7, 2014 must have an attached Certificate of Insurance. Legal agreements and legal supplements will not be created without this proof of insurance.

482-14-14
Publication 93 - page 5.4
Publication 442 - page 3.1


SOL 482-14-01 - Rental Rate Blue Book - Voiding of Calendar Year 2012 Rates

(January 10, 2014) In keeping with current Department policy regarding the use of older Blue Book rates, we are hereby providing notification that effective January 13, 2014, Blue Book rates dated 2012 will be considered void and will no longer be accepted.

482-14-01


SOL 428-14-04 - Contract Management Section - Publication 93, Save Harmless Clause; Publication 442, Save Harmless Clause

(January 10, 2014) This is a time neutral, cost neutral activity. The intent of this Strike-Off Letter is to revise Publication 93, Policy and Procedures for the Administration of Consultant Agreements by adding a Save Harmless Clause and revise Publication 442, Specifications for Consultant Agreements for Project Development Services by updating the existing Save Harmless Clause.

482-14-04

Publication 93

Publication 442

SOL 428-14-05 - Contract Management Section - Publication 93, Consultant Construction Inspection Wage Rate Approvals

(January 10, 2014) This is a time neutral, cost neutral activity. The intent of this Strike-Off Letter is to implement as policy revisions to Publication 93, Policy and Procedures for the Administration of Consultant Agreements, Section 4.3.2, Wage Rate Approvals. The attached pages 4.5 through 4.21, and 4A-1 through 4A-3 have been revised to reflect the changes.

482-14-05

Publication 93, Wage Rate Requests


SOL 482-14-02 - Contract Management Section - Publication 93, Chapter 7, Third Party Federal Aid Agreements

(January 10, 2014) This a time neutral, cost neutral activity. The intent of this Strike-Off Letter is to implement as policy revisions to Publication 93, Policy and Procedures for the Administration of Consultant Agreements, Chapter 7, Third Party Federal Aid Agreements. The attached pages 7.1 through 7.18 have been revised to reflect the changes.

482-14-02

Publication 93, Chapter 7

SOL 482-14-03 - Increase Capacity of Open-end Agreements - Decade of Investment

(January 10, 2014) This is a time savings activity.  In preparation for the Decade of Investment and to expedite the time to deliver a project, a one-time waiver will be made to Publication 93, Procedures for the Administration of Consultant Agreements concerning Open-end Agreements.

482-14-03

SOL 481-13-04 - Three Dimensional (3D) Computer Aided Drafting and Design (CADD) Models

(December 20, 2013) This Strike-Off Letter (SOL) describes a quality initiative and cost saving activity initiated by the Bureau of Project Delivery.

481-13-04


SOL 482-13-32 - Contract Management Section - Standard Scope of Work for Consultant Construction Inspection

(December 24, 2013) The intent of this Strike-Off Letter is to revise the standard Scope of Work (SOW) for Consultant Construction Inspection agreements.

482-13-32


SOL 482-13-34 - Design Manual, Part 2, Chapters 1 &4 - Minimum Bridge Widths & Ramp Widths

(December 20, 2013) This Strike-off Letter is to issue revisions to Publication 13M, Design Manual Part 2, Chapters 1 and 4  regarding Minimum Bridge Widths and Ramp Widths.

SOL 482-13-34


SOL 482-13-27 - Minor Projects Design Procedures for Consultant Designed Projects


(December 10, 2013) Rescinds and replaces SOL 432-12-04. The Minor Project Design Procedures have been modified to allow their use on local projects. 

SOL 482-13-27

DM-4 SOL 
DM 1 C Page 4-2 SOL (2)
DM 1 C Page 4-5 SOL
DM 1 C Page 4-51 52 SOL
N Appendix N Constructibility SOL
Minor Projects Design Procedures DM-1 Appendix
SOL 482-13-27 - Attachment - DM 4 Replacement Sheet

SOL 494-13-13 -  Updates to PennDOT's Policies and Procedures for Transportation Impact Studies Related to Highway Occupancy Permits

(December 2, 2013)  This Strike-off Letter (SOL) is intended to update SOL 470-09-4, issued February 12, 2009.This SOL is time and cost neutral. 

SOL 494-13-13

 

SOL 482-13-24 - Changes in Publications 10, 10C, 170, & 282

(November 18, 2013) This time-neutral Strike-off Letter institutes changes to Publication 10, Manual Part 1 - Transportation Program Development and Project Delivery Process; Publication 10C, Design Manual Part 1C -Transportation Engineering Procedures; Publication 170 - Highway Occupancy Permit Manual, and Publication 282 - Highway Occupancy Permit Guidelines, and is effective immediately. 

SOL 482-13-24

Publication 10, Manual Part 1, Chapter 3 
Publication 10, Part 1C, Chapter 4
Publication 10C, Chapter 2
Publication 170 MTF Modification
Publication 282, Turnpike Policy


SOL 482-13-26 - Policy and Procedures for the Administration of Consultant Agreements, Publication 93, November 2013

(November 19, 2013) The purpose of this Strike-off Letter (SOL) is to cancel and destroy Publication 93 (February 2011) Policy and Procedures for the Administration of Consultant Agreements.

Effective immediately, this manual shall be used by PennDOT personnel, municipalities, and consultants to prepare and administer consultant agreements.

SOL 482-13-26

SOL 482-13-25 - Specifications for Consultant Agreements for Project Development Services, Publication 442, November 2013

(November 19, 2013) The purpose of this Strike-off Letter (SOL) is to cancel and destroy Publication 442 (May 2013) Specifications for Consultant Agreements for Project Development Services,

List of Strike-off Letters:

482-13-08 - National Compensation Matrix (NCM)
482-13-14 - Final Invoice
482-13-19 - Contract Management Section revisions

SOL 482-13-25


SOL 482-13-20

(September 5, 2013) The purpose of this Strike-off Letter (SOL) is to eliminate "Design Approval" entirely as well as Publication 10X, Appendix I, Sample FONSI and FONSI Related Correspondence. 

SOL 482-13-20


SOL 482-13-18, Aids to Navigation, Publication 13M, Design Manual Part 2 Revision

(August 20, 2013) This time-neutral Strike-Off Letter institutes a change to Publication 13M, Design Manual
Part 2 – Highway Design and is effective immediately. This change revises procedures for
submitting Aids to Navigation (ATON) plans to the Pennsylvania Fish and Boat Commission
(PFBC).

SOL 482-13-18

SOL 482-13-19 - Contract Management Section, Public 93

(August 22, 2013) Please see links below regarding Strike Off Letter 482-13-19, which establishes as policy several revisions to Chapters 2 and 3 of Publication 93, Policy and Procedures for the Administration of Consultant Agreements. The rewrite incorporates several changes that are results of initiatives of the Consultant Agreements PennDOT Next Generation Team, along with other necessary policy changes.

SOL 482-13-19

Publication 93 PNG Changes - Final


SOL 482-13-15 SOL Changes to Publication 242, Pavement Policy Manual 

(July 12, 2013)  This Strike-off Letter institutes changes to Publication 242, Pavement Policy Manual in response to three PennDOT Next Generation initiatives.  These changes are to be implemented immediately and will apply to all Pavement Designs not currently under review by the Bureau of Project Delivery (BOPD) as of the date of this letter.

SOL 482-13-15

  

SOL 482-13-14 SOL Publications 93 & 442 - Consultant Final Invoice

(June 11, 2013)  Please see links below regarding Strike Off Letter 482-13-14 which revises consultant final invoice policy and updates Publications 93 and 442.

SOL 482-13-14

Publication 93 Final Invoice revision

Publication 442 Final Invoice revision

 

SOL 482-13-13 SOL issuing DM-1X Appendix AC and AD

(May 30, 2013) This SOL is time and cost neutral. It is to issue Appendix AC, "Planning and Project Development Guidance for Roundabouts" and Appendix AD, "Study Process to Evaluate Bridge Closure and Removal" to the September 2010 Edition of Design Manual, Part 1X (Publication 10X).

SOL 482-13-13

 

SOL 494-13-06 Publication 149 (Traffic Signal Design Handbook) 2013

(May 10, 2013) Please see the Strike-off Letter regarding Publication 149 (Traffic Signal Design Handbook) 2013 Update (494-13-06). The contact for any questions is Daniel Farley, Manager, Traffic Signal Operational Analysis Unit at 717-783-0333 or via email at dfarley@pa.gov.

SOL 482-13-08

 

SOL 482-13-08 Contract Management Section Publication 93 - National Compensation Matrix (NCM)

(April 1, 2013) Please see the attached Strike-Off Letter regarding Strike-Off-Letter 482-13-08 Consultant Agreements Publication 93 – National Compensation Matrix (NCM).

SOL 482-13-08

 

SOL 482-13-06 Contract Management Section Publication 93 - Mutual Gains

(March 27, 2013) Please see Strike-Off Letter 482-13-06 regarding Consultant Agreements, Publication 93 – Mutual Gains Negotiations.

 

SOL 482-13-07 Publication 242, Chapter 11

(March 19, 2013) Attached please find Strike Off Letter 482-13-07, which establishes as policy the rewritten Chapter 11 of Publication 242, Pavement Policy Manual. The rewrite incorporates changes to Life Cycle Cost Analysis and Alternate Pavement Type Bidding policies and procedures.

 

SOL 494-13-03 Chapter 10 & 12 of the Publication 46 - Traffic Engineering Manual

(March 4, 2013) Please see the attached memo regarding Chapter 10 & 12 of the Publication 46 - Traffic Engineering Manual. The contact for any questions is, Daniel Farley, Traffic Signal and Operation Analysis Manager, at (717)-783-0333.

 

SOL 494-13-02 TE-153 PA Adaptive Signal Control System Evaluation

(February 15, 2013) Attached please find the Strike-Off Letter regarding TE-153 PA Adaptive Signal Control System Evaluation (494-13-02). The contact for any questions is Daniel Farley, Manager, Traffic Signal and Operational Analysis Unit, at 717-787-0333.

 

SOL 481-13-01 Design Files Available in ECMS Pre-Bid

(February 11, 2013) Attached please find the Strike-Off Letter regarding, "Design Files Available in ECMS Pre-Bid”. If you have any questions, please contact the ECMS help desk at (717) 783-7711.

 

SOL 482-13-05 Contract Management Section Publication 93 - Revision to Small Project Definition and Threshold For Construction Inspection

(January 9, 2013) Please see the attached Strike-Off Letter 482-13-05 Contract Management Section Publication 93 – Revision to Small Project Definition and Threshold for Construction Inspection.

 

SOL 482-13-04 Contract Management Section Publication 93 - Drilling Cost Increase

(January 8, 2013) Please see the attached Strike-Off Letter regarding Strike-Off-Letter 482-13-04 - Drilling Cost Increase.

 

SOL 434-12-01 Publication 448 - Innovative Bidding Toolkit update

(December 6, 2012) Please see the link to the Strike-off Letter regarding Publication 448 – Innovative Bidding Toolkit below. If you have any questions, please contact Kelly M. Barber, P.E. at (717) 787-5810.

 

TE-160 Application for Traffic Signal Approval (470-12-14)

(November 8, 2012) Please see the attached SOL regarding TE-160 Application for Traffic Signal Approval (470-12-14). The contact for any questions is Daniel Farley,at (717)-783-0333.

 

American Recovery and Reinvestment Act Contractor and Consultant Employment Reporting

(September 27, 2012) The strike-off letter is being sent on behalf of R. Wayne Willey, P.E., Acting Director, Bureau of Project Delivery. Please see the linked PDF document below (SOL 422-12-03). Any questions should be directed to J. Michael Long, P.E. Chief, Contract Management Section at (717) 787-7894.

 

2010 Highway Capacity Manual and Software

(August 16, 2012) This Strike-off Letter (SOL) is time and resource neutral and will result in the Department’s acceptance of the 2010 Highway Capacity Manual (HCM2010).

 

Publication 222, Geotechnical Investigation Manual - 2012 Initial Edition

(August 13, 2012) This time-neutral Strike-Off Letter is to release the June 2012 Edition of Publication 222, Geotechnical Investigation Manual. The June 2012 Edition of Publication 222 supersedes Publication 222, Subsurface Boring, Sampling and Testing Contract issued April 2006, and Strike-Off letters 421-08-07 and 421-09-01. This issuance is effective immediately for all projects not yet in the preliminary design phase.

 

Publication 13M, Design Manual Part 2 (DM-2) Revised Chapter 6

(August 13, 2012) This is a time and cost neutral activity. This Strike-off Letter clarifies PennDOT’s policy regarding the Americans with Disabilities Act (ADA) and is effective immediately.

 

Minor Projects for Design Procedures for Consultant Designed Projects

(August 3, 2012) The objective of the Minor Projects Design Procedures is to transfer the Final Design responsibility to the design consultant. The purpose is to streamline the design process by eliminating most submissions and approvals by the Department during Final Design. The Minor Projects Design Procedures for Consultant Designed Projects applies to all projects scoped as minor.

 

Consultant Agreements Publication 93 Use of Field vs Office Overhead Rate

(June 23, 2012) This is a time neutral activity. This Strike-Off Letter revises Publication 93, Policy and Procedures for the Administration of Consultant Agreements concerning the appropriate overhead rate to be applied for consultant employees providing Design and Miscellaneous Services at a PennDOT office. Procedures outlined in this strike-off letter are effective for all price proposals submitted after July 1, 2011.

 

Publication 669 (Traffic Signal Inspection Pocket Guide) 2012 Release

(July 17, 2012) Please see the attached Strike-off Letter (SOL) regarding Publication 669 (Traffic Signal Inspection Pocket Guide) 2012 Release (470-12-08). The contact for any questions is Daniel Farley, Manager, Traffic Signal and Operational Analysis, at 717-783-0333.

 

Publication 93

The attached Strike-Off Letter revises Publication 93, Policy and Procedures for the Administration of Consultant Agreements concerning the advertisements for municipal projects. Procedures outlined in this strike-off letter are effective for all advertisements submitted to PennDOT after April 30, 2012.

 

Strike-Off-Letter 433-12-02 Consultant Agreements Publication 93 – Updates

 

Traffic Standards - Signals [TC-8800 Series]) 2011 Update

This Strike-off Letter (SOL) is time neutral but will result in reduced costs of traffic signal foundations, traffic signal pedestals and pedestrian pushbutton poles compared to the previously approved standards dated October 14, 2010. This SOL 420-11-11 replaces "Traffic Signal Standards and Criteria for Traffic Signal Supports” which will remain effective until December 21, 2011.

 

Strike-off Letter regarding Pub 46 Update (470-12-03)

Attachment can be found at the link below. The contact for any questions is Glenn Rowe, P.E., Chief, Traffic Engineering and Permit Section, at 717-783-6479

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